Saving emails as PDFs in Gmail is one way you can save your emails to Google’s email service for offline reading. Here’s how to do it on Windows and Mac.
How this feature works
Both Windows and Mac have a virtual printer. This way, every file you send to these virtual printers is converted to PDF, which is a compelling format. However, your files will not be printed on real paper unless you decide to print them in the future using a real printer.
Save email as PDF in Windows Gmail
Since almost all web browsers support print functionality, you can use the popular browsers Chrome, Microsoft Edge, or Firefox. To get started, you need to open your browser and then go to the Gmail website. Then you need to log in to your Gmail account.
Next, you need to open the desired email. In the window that opens, click on the three-dot icon in the upper right corner and then select “Print”.
In the “Print” window you have to click on the drop-down menu next to “Destination” and then select “Save as PDF”. If necessary, you can manipulate other options such as Layout and Margins.
Once ready, click “Save” to begin the PDF creation process.
After a few moments, you will see the same window. In this window, you have to enter your PDF name in the “File Name” field, select a folder to save your file, and then click “Save”.
The email you want is now saved as a PDF file in the selected folder. You can repeat this as many times as you want.
How to save an email to PDF on a Mac?
Like Windows, on a Mac, you can save your emails as PDFs using the virtual printer feature. To do this, go to the Gmail website in your browser and then sign in to your account.
Then you need to select the desired email. Next, it should appear in the window, and the upper right corner, click on the three-dot icon and then select “Print”.
Note: If you click on “Print” in the Firefox browser and then see a pop-up blocking message, then you should click on “Preferences” at the top of the Gmail window and then “Allow pop-ups for mail” Select .google.com. Now you have to click on “Print” again.
In the print window, select “Save as PDF” from the drop-down menu next to “Destination”. If you wish, you can manipulate other options as well. Then you have to click on “Save”.
If you are using the Safari browser, then you should click on the “PDF” drop-down menu at the bottom of the print window and then select “Save as PDF”.
In the same window that appears, you can choose a name for your file in the field above. Next, you need to select a folder to save your PDF file and then click “Save” (the safari window in the Safari browser is slightly different than the image below, but the options for both are the same).
Your saved PDF will now appear in the location you specified. You can repeat this process as many times as you want.