10 useful Gmail tips and tricks that you should know
What makes Gmail such a popular piece of software is its wide range of customization options. There are many ways to use Gmail, and many useful tips that can make using it a more enjoyable experience for you. In the following, we present some approved methods for managing and organizing Gmail.
1- Sending and archiving in one step
We’re going to talk about a time-saving trick. First, select the gear icon and select See all settings from the created drop-down menu. Under the General tab, find the Submit and Archive section and check the box next to the Show Submit and Archive button. Then scroll down and select Save Changes.
Following these steps will add a new button when replying to an email. Selecting that button will allow you to send your reply and automatically archive the email. As a result, delete it from your inbox. This feature is for people who receive a lot of emails; It’s convenient and keeps their inbox clutter-free.
2- Activate and deactivate tabs
Gmail recovery
Gmail has three main tabs, Social and Ads, that automatically organize emails for you. But did you know that you can personalize these tabs? If you want to do this, select the gear icon in the upper right corner, and in the menu that appears, go to the section titled Inbox type. Then select Customize, which is located under the word Default.
This allows you to add new tabs like updates and forums or remove any tabs you don’t like or want.
3- See more with Compact settings
When you select the gear icon in the top-right corner of Gmail, one of the first things you’ll see in the drop-down menu is an option to switch between default, comfortable, and compact viewing modes. Changing to Compact frees up a lot of space and allows you to see more email information per line. It’s a good setup if you want to maximize your productivity and see as much information as possible at a glance.
4- Unsend the wrong email
Whenever you send an email in Gmail, you will notice a yellow box that tells you that the email has been sent. However, if you act quickly, you can cancel the email while it’s being sent. This feature is called Undo Send. This feature appears as a cancel button in the sent message banner. Select that button to turn your email into a draft.
The Undo Send feature is available by default, but you can extend how long it takes to undo an email send. Here’s how: Select the gear icon in the upper right corner and select See all settings from the drop-down menu. Go to the Undo Send section in the General tab. Here, you can set a cancellation period of 5, 10, 20, or 30 seconds.
5- Save space with the drive
Save space with Drive
If you can’t include a file in an email, it’s better to use Google Drive. Each Compose window comes with a Drive icon that lets you quickly attach Drive files from within your browser. In this way, you can share files that are not even saved on your mobile phone.
6- Leave some of your emails to representatives
Gmail offers a service that allows you to set up a set of delegates for yourself. These agents can read and respond to your emails, but they can’t chat or update your password. If you are a busy professional and need an employee or team member to step in and check the latest responses when you don’t have enough time, activating this option will be useful for you.
7- Use the sending schedule for your emails
Do you want to send an email to someone at a specific time? You can do this with Gmail’s schedule-sending feature. This feature lets you compose an email and then choose a future time and date for Gmail to send it. This can be useful in situations like when you’re working with people in different time zones or if you feel like you need to message someone right away but want to respect the recipient’s off hours.
This feature is very easy to use. After you’ve written your email and are ready to send it, instead of clicking the Send button, select the down arrow icon next to it to bring up the Schedule Send option. After clicking this option, the Schedule Send small window will appear, where you must select the date and time you want the email to be sent. Once scheduled, your email will be sent on the date and time you selected.
8- Use the Gmail unsubscribe button
Use the Gmail unsubscribe button
If you receive a lot of promotional emails from stores and companies that make your Gmail inbox look cluttered; This tip is useful for you. Gmail has provided an unsubscribe button for many of these emails; If you choose it, your subscription will be canceled from that company’s mailing list. Sometimes Gmail will automatically unsubscribe you from a mailing list, and sometimes it may direct you to a website where you can do the process yourself. But in any case, you will no longer receive these emails.
You can usually find the Gmail unsubscribe button in opened emails as a small gray link to the right of the sender’s email address.
9- Try using keyboard shortcuts in Gmail
using keyboard shortcuts; It makes it easy for you to navigate on your mobile phone and keyboard. You can also use it in Gmail. If you enable keyboard shortcuts in Gmail, you can do things like reply to an email with just one keystroke.
If you want to learn how to enable keyboard shortcuts in Gmail and how to use some of them, check out our guide on how to use Gmail shortcuts.
10- Organize your emails better with Labels
You can create folders to organize your email. In Gmail, this is done with the Labels feature. When you create a label in Gmail, you can move emails out of your inbox and into the label folder you created. You can find the labels you create and the labels that Gmail has by default in the left column of your inbox. Just click on the label to open its folder and see the emails you (or Gmail) have added to it.
