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Data loss prevention DLP or data leakage prevention is a process in which professionals try to minimize the risks and negative consequences of information leakage. Of course, in this case, the effort is not to leak a company’s or organization’s sensitive data, but some methods will minimize the negative results if a problem occurs. In this case, there are software and tools that help the user prevent unauthorized access to sensitive data and prevent attacks.

How does data lose prevention work?

Prevention of information loss is a method followed by security professionals, and the use of powerful tools in this field will help a lot in monitoring, detecting, and blocking security risks. The data entering or leaving a network is of great importance in terms of security, and complete monitoring of it will prevent the risks of data leakage. Most of the security tools in this field try to limit the activities and prevent problems by fully and carefully monitoring them.

For example, when a security group installs a tool on a system, the tool will control the exchange of data. If an employee intentionally or unintentionally sends a sensitive email to a cloud space, this tool will prevent this activity from maintaining security. Also, a data loss prevention tool closely monitors USB devices. If a computer attempts to read or write to a USB, data leakage prevention tools will prevent this from being copied to prevent sensitive corporate data from being copied.

Be aware that many data security attacks are carried out by emails and attached files. Emails are a great way for hackers to pursue attacks such as phishing or developing malware. One of the most important tasks of the cyber security team and DLP tools is to block these dangerous emails.

What are data protection and loss prevention, and why is it important?

A data breach can cause irreparable losses to a company or organization. Imagine a cyber attack attacks a big business, such as an online store, and its online platform is unavailable for a week. In this case, apart from financial losses, which will be the drop in sales, many other losses will also affect this business. If a Data Breach occurs, its problems are unimaginable, and for a better understanding, you can imagine data leaks in financial companies and banks.

These problems can destroy the image of a company, and if it lasts for a long time, users and customers will no longer be interested in using its services. This issue is sensitive to the point that a data leak can completely cause a business to fail and go bankrupt, for which many examples can be found in previous years.

In different situations, a cyber attack may even lead to the deletion of sensitive data and its destruction. This is when a business does not adhere to the methods of preventing data loss and backup and recovery, in which case the probability of damaging problems will be much higher. When a hacker attacks the victim’s system, the possibility of using ransomware is very high. If you are not careful, all of a company’s sensitive information and data may be lost in a few seconds.

Why use data loss prevention?

Data loss prevention, or DLP, will help you protect sensitive data and adhere to international cybersecurity laws. In case of not paying attention to these laws, many heavy fines will be imposed on businesses, and even a company may be completely banned from a country’s labor market.

Preventing the loss of information or preventing information leakage will help companies and organizations in the following cases:

• Prevent leakage of sensitive user data
• Helping to adhere to data security laws
• Complete access control
• Ensuring that there are no problems within the company
• Ensuring the security of data on the cloud
• Close monitoring of incoming and outgoing traffic
• Avoiding problems caused by Personally Identifiable Information
• Control over system devices such as USB and CD/DVD
• Monitor malicious emails and websites

Why does a data breach occur?

Data Leakage may have various reasons, and prevention methods exist for each. People who intend to attack a system are professionals familiar with various cyber attack methods and can use them quickly.

A small example that may not be important to you is to use simple passwords for accounts, which will lead to people easily entering the account and following their goals.

You can read more about the main reasons for a Data Breach below.

Insecure passwords

According to reports, a large part of the data leakage in the world is due to choosing weak passwords or leaking account passwords. Therefore, when you join a platform or intend to use a system, it is better to pay attention to the methods of choosing a safe password so that it is difficult for people to obtain passwords.
Malware

Malware always exists, and its existence cannot be violated in the world of the Internet. There are many ways to prevent malware attacks, including installing a security package. Emails are one of the methods used by hackers to introduce malware into the victim’s system. A malicious website can also play a big role in spreading all kinds of malware in the Internet world.

Malware is divided into different models, the most important of which are ransomware, viruses, and spyware.
Infrastructure problem

In many cases, problems with the infrastructure and systems can provide the basis for hackers to penetrate. In a large company, all systems must be up-to-date and use the latest technology. Outdated or misconfigured software or hardware can cause major problems, and hacking attacks will force companies to update and monitor their systems.
internal organizational problems

Be careful that an important reason for data leakage can be problems within companies. These problems are directed at employees who intentionally or unintentionally remove sensitive data from the system. Of course, this can be easily prevented by installing a control system, but it is necessary to control the level of permissions for employees. No reason a company’s ordinary people and employees should have access to sensitive data.
Software problems

Software bugs and application problems can be important reasons for data loss or leakage. An old application or software with problems can be a hacker’s way of infiltration, through which information and data may be unavailable or leaked outside the company. Many software companies constantly test their products, and if they find a problem in the coding, they provide patches to fix them. Therefore, keeping software and systems updated will play an important role in preventing future problems.

Types of methods to prevent information loss

If data security and DLP data loss prevention are important to you, it is better to hire a person in charge to do all the work carefully for you. In this way, it may be necessary to formulate a complete and step-by-step strategy that the cyber security officer will help you achieve the desired results.

The methods that can be used to prevent the lack of information are as follows, which will fully and accurately guide you in this direction.
Elaboration of the company’s procedure to prevent the lack of information

To achieve the best efficiency, it is necessary to formulate a complete and comprehensive policy to specify the needs and goals. In a documented plan, it will be clear what data an organization should control, how it should be stored, what the permissions should be, and what processes are needed to achieve security.
Adherence to cyber security laws to prevent loss of information

Adhering to cyber security laws is important for many companies, and in case of violation of these laws, there will be many problems for software and online business companies. These rules ensure the prevention of information loss, and their purpose is to ensure the protection of sensitive user data.

The good thing about data loss prevention software is that you can define procedures in each to ensure that data is maintained according to these data security rules. Of course, to adhere to these important laws, it is necessary for the employees inside the companies to be well trained and to obtain documents from them so that there is no problem in terms of data leakage in different situations.
Full monitoring to prevent data loss

Data leakage prevention tools will help you control and monitor all incoming and outgoing traffic. This will lead to any problem detected at the right time to prevent huge losses. Cyber attacks have different stages; losses will also increase based on their progress. Proper monitoring makes it possible to detect abnormal activity early and provide solutions.

Changing strategies to prevent information loss

After starting the work, there will be a need to make changes in the procedures, depending on the work results or programs. You don’t necessarily need to develop a perfect plan at the beginning of your work. Of course, it is better to be very careful to develop the initial plan, but if you need to change some parts in the future, this will be possible.
Important rules to prevent information loss

In cyberspace, there are many binding laws that legal authorities have approved. The main purpose of these laws that compel companies to implement them is to achieve high security in protecting sensitive user data. If these rules are abandoned and ignored, many problems will likely arise for users’ data and information.

One of these laws is the GDPR, passed a few years ago, and its purpose was to increase the security of users who use online and digital services. In fact, according to this law, any company that intends to operate in Europe must adhere to principles so that the sensitive and personal data of Internet service users are not misused.

Be careful that each country or region may have its own rules and require companies to adhere to them. Therefore, if an online business company or software company intends to operate in a secondary country, it must check what laws related to data loss prevention exist.

What is data loss prevention software?

DLP data loss prevention software is a tool that applies procedures, rules, and technologies to prevent the illegal publication of information and its misuse. These tools help individuals and organizations avoid cyber problems and threats compromising security and privacy. These tools have three important and basic advantages that can be expressed as follows:

• Prevent misuse of user data
• Helping to adhere to cyber laws
• Providing excellent conditions for monitoring conditions and affairs

A DLP software that is comprehensively designed and integrated will have the power to help you avoid data leakage problems. For example, McAfee DLP is a tool released in this field that offers many benefits to the user. If we want to list the information loss prevention software, it may be necessary to introduce more than 20 tools. However, the best tools are described below.
On what basis does the data loss prevention software work?

Any data loss prevention software you check out, you’ll find that it works on principles. In general, we can state four important principles that cyber security companies develop their software using to achieve optimal conditions for preventing information loss.

These principles themselves adhere to standards that create data security laws.

• Prevention: Prevention means blocking activities that are considered malicious software or have a high probability of being malicious. This blocking happens instantly and is the basis of preventing information loss and data leakage in large companies and organizations.
• Detection: Detection in DLP software tries to discover abnormal activities and report them if malicious activity is observed. Information loss prevention software has a high power in discovering these activities and discovers and reports these activities with constant monitoring.
• Answer: Response is the next important part of preventing information loss, and DLP software must be able to respond appropriately to suspicious activities in the system. Following the activities and processes in the desired system and network is one of this software’s important tasks. Based on the desired settings, the software can provide the desired answers in sensitive situations.
• Analysis: Analyzing the system in terms of malicious activities is important to ensure high security. Security teams must continuously perform this analysis so that data security laws are not violated, and malicious activities on the network are prevented.

Tools to prevent information loss

If a DLP tool is required, choose the best one based on the features. Many of this software offers excellent control and monitsoftwarethe situations, and you are sure that you are safe from data deletion or encryption risks.
Endpoint Protector tool by CoSoSys

The CoSoSys Endpoint Protector tool is a security package that has the power to detect, monitor, and protect sensitive data. This tool is considered professional and business-level software that can be used on multiple operating systems. Suppose your goal is to adhere to cybersecurity regulations. In that case, Endpoint Protector ensures that you have this advantage and the possibility of using this software in the healthcare, education, finance, manufacturing, and technology industries.

Endpoint Protector software can fully monitor flash devices and scan the content in them accuratelythemnd completely. Also, the content of platforms such as Outlook and Dropbox can be analyzed by this software, and one of its advantages is providing services in the cloud.

The following features can be envisioned for Endpoint Protector.

• Complete monitoring of tools and the possibility of precise control
• Ability to reliably monitor flash tools
• Simplicity in use
• Ability to encrypt and protect data in safe conditions
• It can be used on Windows, Linux, and Mac operating systems

NinjaOne Backup Tool

NinjaOne Backup software is safe, fast, and flexible, and this tool will allow you to back up to the cloud. Of course, you can take backups on any medium, and this is the main advantage of NinjaOne Backup for protecting sensitive data. If you implement this tool on the system, you are sure that you will have a recovery mode that you can restore in case the data is deleted, and this is one of the basic features of NinjaOne.

In this tool, you can personalize backups and apply desired settings, which is one of the important advantages of NinjaOne. The environment of this software is very easy to use, and in just a few minutes you will learn how to work with this tool. If something happens in the system, this software will inform you so that you have full control over the system in safe conditions.

The following features are among the most important advantages of NinjaOne Backup:

• Protection against ransomware
• Full backup on local or cloud system
• Accurate and real-time warning system
• Safe data recovery
• Ability to apply different settings on backups

Symantec DLP tool

Symantec DLP tool is one of the complete software packages for data loss prevention. This tool will minimize the leakage of sensitive data, and if used, it can ensure adherence to cyber security laws. Suppose you intend to have complete control and monitoring of system data. In that case, it is better to use this software because Symantec DLP is produced by one of the most reliable cybersecurity companies and will protect your system continuously.

Symantec DLP software can quarantine or block dangerous items to prevent them from causing problems. Be aware that a data and information leak in industries such as health or technology companies can cause irreparable losses, and the main goal of Symantec DLP is precisely focused on preventing these losses.

Based on reviews, the basic features of Symantec DLP are as follows:

• Easy to use and quick response to risks
• Ensuring compliance with cyber security laws
• Full access to existing conditions and monitoring of problems
• Ability to limit dangerous applications

McAfee DLP tool

If you are familiar with the world of information technology, you must have heard the name of McAfee. This software will fully monitor and control the data and provide an integrated and secure environment. McAfee DLP is designed in such a way that small to large companies can use it, and in this sense, there are no restrictions for this software.

McAfee DLP could be the best option if your goal is to install an all-in-one data loss prevention tool.

This software can protect local data or data on the cloud, and you will only need to apply basic settings. After installing and setting up this tool, you will have many features that you can use to protect your data. For example, the ability to encrypt data or apply quarantine is one of the best features of this software.

The following features can be expected from the McAfee DLP security suite:

• Prevent data loss reliably
• Provide close monitoring of affairs
• Ability to receive instant reports
• Ability to encrypt, quarantine, and block

Forcepoint DLP tool

Forcepoint DLP software is designed for all businesses, and will provide you with unique capabilities. Among these capabilities, it should be mentioned to provide an integrated and all-technological environment in which the user can apply various settings and achieve the desired security. The Forcepoint DLP tool will provide the possibility to perform the desired actions exactly when needed to achieve the best efficiency and results. The interesting thing about Forcepoint is that it can be used to implement the cyber security laws of 80 countries worldwide.

Among these laws, we can mention GDPR and CCPA, which are data security requirements in information technology. After installing and using this tool, you will automatically prevent the leakage of sensitive data, and the main advantage of this tool is the possibility of personalization. According to the manufacturer, Forcepoint will come into play when needed.

Among the important features of Forcepoint DLP, the following should be noted:

• Ease of use
• Ability to receive accurate and reliable reports
• Access to a secure warning system
• The possibility of using the benefits of the cloud

SecureTrust Data Loss Prevention tool

This tool is designed to detect, prevent and monitor data loss and you can safely use it for all types of companies. This software ensures that it will prevent the leakage of sensitive data and adhere to information security rules. Be careful that the default settings of more than 70 rules and procedures are defined in this software, and you can choose these rules with just a few simple clicks to focus on it.

The Secure Trust DLP tool will enable organizations to monitor data protection issues better and prevent sensitive data leaks. Be careful that many problems may arise in the cyber world, including information theft, ransomware, and system abuse. These things can be done by malware, and Secure Trust software will protect your sensitive data against these problems.

Many features have been defined for this tool, the most important of which are the following:

• Ability to block untrusted traffic on HTTPS and FTP protocols
• Ability to encrypt and quarantine
• Excellent control over problematic content
• Ability to receive instant reports and manage sensitive data

Digital Guardian tool

Digital Guardian software is one of the tools designed for large and commercial companies to prevent data loss. This software supports different operating systems, and it should be noted that its implementation is very fast and easy. This tool is offered as SaaS so that you won’t have any problems with quick installation and configuration. Accurate and flexible control, the possibility of applying various settings, and ease of use are the best advantages of Digital Guardian.

Powerful AWS servers host this cloud software, so its use will be highly reliable. Using this tool, you can identify and identify sensitive data. After this, there will be a possibility of complete and unique protection for them. Digital Guardian will enable security teams to identify cyber threats and provide rapid solutions accordingly.

The unique features of Digital Guardian are as follows:

• It can be used on a browser or as a cloud native application
• Access to an integrated and user-friendly environment
• Ability to apply data control settings
• Ability to identify security risks and monitor problems instantly

Trend Micro DLP tool

Trend Micro DLP software is a complete and comprehensive tool that provides practical ways to prevent data loss. This tool will prevent problems caused by USB devices, emails, applications, and websites and will quicolve data protection problems. You have the ability to create desired procedures and monitor and control sensitive data based on them.

Trend Micro DLP is perhaps one of the most powerful tools in this field because it provides unique features to users and organizations. To adhere to cybersecurity laws like GDPR, software like Trend Micro will certainly be needed to apply customizations and automate all the controls.

The essential features of Trend Micro IDLP are as follows:

• The possibility of limiting USB ports and CD/DVD drives, and cloud spaces
• Ability to automate processes to ensure cybersecurity compliance
• Ability to encrypt and provide quick alerts if there is a problem
• Ability to limit applications or processes that can cause problems

Sophos Tools

The Sophos tool is a complete security software packages in this area that can scan content to identify and eliminate data security risks. If you install this security package to prevent data loss, it is possible to provide quick and timely solutions to the problems that arise, and this will be possible with a few clicks. Sophos is a package of data loss prevention tools that prevent problems in a system.

This software will allow you to apply control based on different security rules and have control over different ports of the system. Various default rules are defined in this tool to give high confidence to the user.

The important features of this tool are as follows:

• Prevent information leakage intentionally or unintentionally
• Control over portals, emails, and internet applications
• The existence of default security rules and the possibility of defining new procedures
• Providing all the features in a comprehensive and complete system

Code42 tool

Code42 tools create a data security imperative for businesses that must operate interactively and remotely. This software can work on Windows, Linux, and Mac operating systems, and you can use it with cloud spaces. The presence of instant warnings will allow the user to be informed of the situation and provide solutions to control the situation if needed.

This tool allows teams to protect data, and Code42’s primary focus is on companies with remote employees. If you need a powerful backup and recovery system, Code42 will provide this capability. It should be noted that this software also has the possibility of backing up on the cloud, which will provide excellent conditions for restoring backup files. This backup will be coded so that the user’s mind is relieved of all conditions.

The Code42 tool will provide users with the following benefits:

• Fast and easy backup and sending to cloud platforms
• Access to the instant warning system
• Monitoring and control over processes that can be dangerous
• Ability to use multi-platform

Conclusion

Preventing the lack of information is essential in companies, and industries that want to succeed must pay special attention to this point. Today, there is a huge amount of data in industries and business companies that is very valuable and can help you on the way to advance your goals. However, this same data can cause you a lot of problems if you don’t pay attention to the concept of DLP data loss prevention. A data security specialist employee can provide you with excellent conditions to avoid data leakage problems. Perhaps using a simple tool can prevent irreparable losses in this case. If you have any questions or comments about this, we are ready to hear them in the following article.