Gmail is a free email service from Google. This email service has many features that make it one of the most popular email services in the world. Among the features of Gmail, the following can be mentioned:
1- Large Storage Space
Gmail storage space per account is 15 GB maximum. This space includes all emails, attachments, photos, and other files attached to emails. However, you can increase this volume by purchasing more space.
In addition, Google also provides its users with features such as email categories, tagging, and message categories, which help you easily access and manage your emails. Also, Gmail provides features such as advanced search, email filtering, and creating personalization settings for incoming and outgoing emails.
One of the important features of Gmail is that you can easily access your emails from any device with an internet connection. Also, Gmail offers features like mobile and phone apps that help you easily access your emails anytime, anywhere. Also, this service provides high security for your emails and protects your emails in transit and in storage by using security protocols such as SSL and TLS.
2- Automatic Classification
Auto-categorization in Gmail is a feature that automatically categorizes your emails based on the tags and categories you set. This feature helps you to access and manage your emails easily.
To use this feature, you can use the “filters” or “rules” options in Gmail settings. Using these options, you can set criteria such as sender, subject, keywords, attachment size, read/unread status, etc., to categorize emails. For example, you can specify that any email that contains a certain phrase, such as “pre-invoice,” is automatically placed in the “pre-invoices” category.
In addition, you can use the “Improve Categories” feature. With this feature, Gmail automatically suggests new categories; you can approve or reject them. If these categories are approved, their emails will automatically be placed in that category.
All in all, automatic categorization in Gmail allows you to categorize and access your emails easily. Also, by using this feature, you can spend more time managing your emails. And most importantly, you can easily access your important emails.
How to create new email categories
To create a new category, you can do the following:
1- Log in to your Gmail account.
2- At the top of the page, click on the “Label” button.
3- At the bottom of the opened menu, click on “Create new label” option.
4- Enter the name of your new category and click the “Create” button.
5- Now, you can categorize emails related to this new category using the “label” option on the email screen.
Also, you can use the “Filters” option in Gmail settings to create new categories for y
our emails. To do this, you can do the following:
1- Log in to your Gmail account.
2- At the top of the page, click the “Settings” button and select the “Filters and blocked addresses” option.
3- Click on the “Create a new filter” button.
4- In the opened window, determine the conditions you want to be used to create a new category. For example, you can fill the “From” field with a specific email address or put keywords such as “invoice” in the “Subject” field.
5- After determining the desired conditions, click the “Labels” button and select your new category.
6- Finally, click “Apply filter to x emails” (Create filter) to create a filter and receive emails related to that new category.
Finally, with your new categories, you can easily manage your emails and access them quickly and easily. Hence, it is recommended that you use the appropriate tags and categories to categorize your emails to get the most out of your email volume.
3- Fast search
Gmail allows users to quickly search for emails using a powerful and accurate search engine that can search for emails based on attachments, words used, senders, dates, and more. With this feature, you can quickly access the emails you want without having to search your emails manually.
How to use the quick search
To use this feature, you can use the quick search in the top bar of Gmail. To do this, you can follow these instructions:
1- Log in to your Gmail account.
2- Enter the term you want in the search bar at the top of the page. You can search for emails with
Specific subject, specific sender, specific date, etc. Use advanced search terms such as “subject,” “from,” “to,” “before,” “after,” etc.
3- After entering the search term, click on the search button.
4- Then Gmail will show you the search results.
Also, you can use advanced search features in Gmail. These features include search filters, advanced keyword searches, and attachment searches. To use these features, you can do the following:
1- Log in to your Gmail account.
2- In the search bar at the top of the page, click the “Advanced search” button.
3- In the opened window, you can set different fields to search your emails. For example, you can fill the “From” field with a specific email address, the “Subject” field with a specific keyword such as “pre-invoice,” or the “Message” field with a phrase Fill in something special, such as “thank you.”
4- After setting the desired fields, click on the “Search” button.
5- Gmail will show you the search results.
All in all, you can access your emails quickly and easily find the ones you want using Gmail’s quick search and advanced search features.
4- Automatic translation
Gmail allows users to translate emails into different languages using automatic translation technology. The automatic translation feature in Gmail allows you to automatically translate emails written in a language other than the default language of your Gmail account. This feature helps you to read and reply to emails written in foreign languages easily.
How to use the automatic translation feature in Gmail
To use this feature, you can follow these instructions:
1- Log in to your Gmail account.
2- Open the email you want to translate to a language other than Gmail’s default language.
3- At the top of the email page, select the “Translate” button to automatically translate the email based on the default language of your page. If the email’s language is different from your default language, a message will appear informing you of this and allowing you to select your preferred language.
4- After choosing the desired language, Gmail will show you the automatic translation of the email.
Also, you can change the automatic translation settings in Gmail. To do this, you can do the following:
1- Log in to your Gmail account.
2- At the top of the page, click on the “Settings” button.
3- In the “General” section, go to the “Message translation” section.
4- In this section, you can choose the languages you want Gmail to translate automatically.
5- Also, you can change other settings such as “Translate attachments” and “Always show original message.”
6- After making the desired changes, click the “Save Changes” button to save your settings.
All in all, by using the automatic translation feature in Gmail, you can easily access your emails in different languages and communicate with people who speak different languages.
5- Support for multiple accounts
Gmail allows you to manage multiple accounts in one Gmail environment. This feature helps you to switch between your different Gmail accounts easily, and you don’t need to log out and log in between accounts.
Overall, by adding multiple accounts to Gmail, you can easily switch between your accounts and access all your emails. Also, you can send emails as another account using the “Send mail as” function.
One thing you should pay attention to is that if you are using multiple accounts at the same time, you need to manage carefully so that you don’t accidentally send to the wrong account and access all your emails accurately and efficiently.
How to add a new account to Gmail
To add a new account to Gmail, you can follow these instructions:
1- Log in to your Gmail account.
2- At the top of the page, click on your account photo.
3- In the opened menu, click on the “Add account” button.
4- Then, another account login page will open. On this page, you need to enter the information of another account that you want to add to Gmail. This information includes the username and password of another account you want to add to Gmail.
5- After entering the other account information, click on the “Sign in” button.
6- Now the other account you have added to Gmail will be in your account list, and you can easily switch between them.
By adding other accounts to Gmail, you can easily switch between your accounts and access all your emails at once. Also, you can assign different filters and labels to each of your accounts to better manage your emails.
Additionally, you can send emails as another account using the “Send mail as” feature in Gmail. For example, you can send an email to info@company.com using your company’s Gmail account.