According to a report by The Radicati Group’s technology market research firm, we receive more spam today than ever before. In 2015, the average number of spam messages received by a My Business (Merchant) was 12 per day. In 2017, the average number of spam messages per day reached 16, and in just a few years, it has increased significantly.
You may be subscribing to sites that send you regular emails. If you count the list of emails you have become a member of, and you no longer want to be a member, the average number of unsolicited emails you receive will jump dramatically.
Be sure to read: 5 of the best online antivirus sites that scan your system for free!
Spam can be very annoying. Spam is a big problem for all businesses, and spam is often used by hacking programs and other email scams. That way, it can take a lot of time for you to receive them – especially since the spam message may seem legal at first. Additionally, all the email subscriptions you no longer want to subscribe to can prevent you from seeing the important message you need.
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This article will teach seven ways to help you reduce the number of unsolicited emails each day. In this process, you save time, which helps you be more efficient and effective.
1- Maximize the use of filters.
Almost any professional email service; Offers a filtering service. Learn how to get the most out of your account:
For example, in Microsoft Outlook, you can set rules to email the newsletters you subscribe to; Send them directly to a specified folder. This will prevent these emails from entering your main inbox. This way, you can browse them in your spare time. Microsoft Outlook also has a built-in Junk Email filter that sends junk and spam messages to your Junk Email folder. You can also change the filter level you set.
Yahoo Mail sends all emails via a spam filter before applying any rules. Unwanted spam messages are automatically sent to the spam folder. They also let you set folders to receive certain types of emails.
Gmail also has a tool for filtering emails and blocking spam. We have provided a complete tutorial on filtering email messages in Gmail.
Protection against spam is often associated with firewalls and anti-virus software. Check your firewall and antivirus to ensure they are running on your computer.
2- Do not click on links and do not respond to spam
It seems clear that unwanted messages should not be answered, and their links should not be clicked. This is as easy as you think; it is not. Spammers often take steps to make an email look legal. The subject of the spam message may claim that there is a problem with your bank account, or it may indicate that you have won a valuable prize.
When you receive a message, even a message that seems legitimate, look at it carefully before opening it. Here are some suggestions on how to look or get an appointment for spam:
1. You do not recognize the sender’s address. The sender’s address may be similar to the sender’s address that you know and trust, but if you look closely at that address, you will notice that it is slightly different. The company name may have changed slightly. There may be strange characters in the email address. I once received an email allegedly sent from a family member.
2- The subject section makes false claims. Spammers hope to trick you into posting that message. They play with your feelings by making false and deceptive claims (such as financial problems or problems with your password) or arousing your greed (by offering imaginary rewards). The subject line may even contain an instant word specifically designed to grab your attention. Do not allow yourself to fall victim to such efforts.
3- Email is full of poor spelling and grammatical errors. Real businesses usually send their messages before sending; For possible errors, Examine carefully. Even if they can not change all the mistakes, they correct most of them.
4- The message contains an attachment. Never send a message containing an attachment sent by a sender you do not know or trust; Do not open it. Malware is usually found in spam messages, Made in the message attachment. Opening a spam attachment can expose your system to computer viruses or other cyber attacks.
So what happens if you click on a link or reply to a spam message? In addition to obvious direct threats (malware, viruses, etc.), clicking or replying to a message will let the sender know that they have received an activation email. They will also find that their threat or suggestion has been somewhat effective – if their false claim about the problem has threatened you; Fear or hope to win an unexpected prize; In any case, you should now expect to receive more spam messages.
Sometimes even opening a spam message is enough to notify the sender of your spam that your inbox is active. While some e-mail tracking software is completely legal and tells e-mail senders that their message has been opened or read, spammers sometimes use the same tools illegally.
3- Do not publish your email (+ more security tips)
Have you ever wondered how spammers get to your email address? Here are some common methods that spammers use to get email addresses:
They find the address online. If you have a website, a social media account, or just an online profile, your email address may have been leaked to the Internet. If your email is online, scammers can use scanning software to find your address.
They generate random email addresses. Your email address may not belong to the spam sender at all. They may use software to generate possible email addresses for a domain name. This can also be done manually, but the software can quickly generate random email addresses.
They buy a list of email addresses. Some companies and organizations that are not ethical; sell their files’ email addresses. Although this may seem immoral, you may have inadvertently allowed that company to do so when you registered with them.
Take precautions to reduce the likelihood that spammers will receive your email:
- Do not publish your email online. This may be difficult for you, as many of us do for our business; We rely on the Internet. But there are solutions to not publishing your email. For example, you can design a contact form on your website so that the customer enters their email first. This allows you to see their email address before viewing your email; Get to know. Also, since email address capture and scanning software often look for the @ symbol, your email without entering this symbol; Write so that the software can not recognize your email address. The possibility that the software will identify your address from a text that contains the email name at the domain; is very low.
- Limit the people to whom you give your email address. When you sign up for a service, shop online, or enter a contest, you may be asked to provide your email address. If it is optional and you do not think they will need an email, do not give them your email address.
- Be careful when entering your email. Read our privacy policy and policies and other notices when submitting your email address. Often, people inadvertently agree to receive messages from “partner companies” because they do not read the notifications when opening their accounts. If you can receive corporate messages, Avoid reducing the number of emails you receive.
- Consider using a one-time email. A one-time email allows you to sign up for other services or accounts without providing your email information. It also lets you send an email or comment anonymously online. These are usually temporary or one-time accounts. For more information on one-time accounts, you can browse our tutorial files: Beginner’s Guide to Disposable Email Addresses.
4. Use email security measures
Spam is often hacked by hackers who try to access your email account using phishing. By sending an unsolicited e-mail that appears to be legitimate, they try to encourage you to share personal information, such as your e-mail password.
The last thing you want is for hackers to enter your email account. Hackers and scammers target your email account because it may contain other sensitive information. You may receive an invoice via email that includes your account number. Or they may use your email to reset your password on some of your other accounts – they will lock you in and access them themselves.
Setting strong passwords is one of the most important email security measures. It also gives you the assurance that you can only access or send messages from your email account. The following article discusses Gmail passwords, but some of these principles also apply to other email providers:
If you send a lot of sensitive and financial data via email, put email encryption on the schedule to prevent others from accessing your messages. Some email providers offer encryption as part of their service, but many do not. Read our tutorial series to learn more about email encryption: It’s time to encrypt your email.
Block and report spam.
Most email services allow you to block messages from specific senders. Many platforms also allow you to flag and specify a message as spam.
If your email provider offers these services, be sure to use them. You may think that deleting an unwanted message is enough, but all you do is; Delete the message from the inbox.
When you block messages from a specific sender, that sender can no longer use the same email address; Send you more messages. (Of course, there is no way to stop them from sending spam using a different email address.)
When a message is a spam; Flag it and specify; the email provider system may help you by enhancing the anti-spam filter. All email provider platforms, messages flagged as spam; Does not handle in a way. For many providers, if too many people report the same email address to send spam, that email account may be suspended by the email platform system.
The dire consequences that Google / Yahoo / Outlook have for spammers; One of the reasons you should keep in mind is that every unsolicited message you receive is; Not spam.
For example, suppose you subscribed to a newsletter several years ago but no longer read it and no longer want to receive its emails. In that case, you should know that its newsletter messages are not spam because it is a legal newsletter that you have registered to subscribe to. Likewise, if you ordered a pizza and did not notice that you were allowed to receive ads from the pizza shop, these messages are not spam. The best way to deal with addresses that you no longer want to be a member of is to unsubscribe. Let’s take a look at it.
6- Cancel subscription to unwanted messages
The rules vary depending on where you are, but in many situations, Business email senders should provide a way for the recipient not to refuse to receive business emails. This means that when you receive an email from someone asking for your business information, that email should also provide a way to remove you from the list of similar emails.
Business email messages include newsletters, promotional messages, and other messages asking you to provide information about your job.
The most common type of unsolicited email you see is the link to unsubscribe, usually placed at the end of the business email. Here is an example of a non-subscription link at the bottom of one of the emails I received in my Yahoo email account:
When you click the unsubscribe link, you are usually taken to a page that confirms that you no longer want to receive emails from this organization.
Be careful when using the unsubscribe link. Some spam messages; also include links to unsubscribe. But instead of removing you from the list of email spammers, this link may take you to a site that attacks your computer. Even if you are not redirected to the attack site, the spammer can get a lot of information about you and your computer when you click on the link.
Therefore, while clicking on a non-subscription link can be a good way to stop receiving messages from legitimate businesses, it can also be dangerous to click on that link in a spam email accidentally. If you know the sender and know that you have once registered to receive messages (such as newsletters), go ahead and use the unsubscribe link. Do not click unsubscribe if you do not identify the sender or suspect that the email is not legal.
Some tools can help you manage your email accounts. One of these tools is Unroll. I analyzes your inbox, identifies your subscriptions, combines them into a daily message, and sends them to you. You can also use this tool to unsubscribe from sites you do not want.
7. Delete your email account
If spam messages have overwhelmed your email account, you may need to delete them as a last resort. Here’s the easiest way to delete an email account!
This may seem like a daunting task, but sometimes deleting an email account and starting a new one is all you need to do. If the number of unsolicited emails you receive exceeds the number of legitimate emails you receive, it may be time to run this step.
Before deleting an email account, review the messages you want to receive in your new account. Be sure to let these senders know of your new email address. Also, remember to change your email address in any account associated with your old email address so that you do not lose access to those accounts if you forget your password.
Most email platforms allow you to delete your account easily. For example, there are instructions for deleting an email account in Gmail in this tutorial:
Conclusion
Now you know how to stop spam and spam. With the methods described here, you are not immune to spam or other spam. Control your inbox to stop receiving the emails you want.