How To Remove And Add Watermarks In Microsoft Word

Watermark Is One Of The Most Important Components Of Document Storage. In This Article, You Will Learn How To Insert A Watermark In Microsoft Word.

A watermark is generally a faint text or image behind the text. In fact, watermarking can be considered as branding or warning. Took The following screenshots from Microsoft Office 365.

Microsoft Word Watermark has a lot to say. The most commonly used Draft watermark tells users that this document is an original copy. The Confidential watermark invites the reader to be silent.

Insert a watermark in Word

Word has four default text watermarks: Confidential, Urgent, ASAP, and Do Not Copy. In almost every single click operation, you can insert these watermarks into your document.

1. Run Microsoft Word. Select Print Layout from the three icons at the bottom right of Word.

2. Go to the Design tab.

3. Click Watermark in the Page Background group to expand the options below.

4. Select any of the default watermarks from the suggested Word options, But make sure they fit your document.

5. Word puts a light watermark on the document and behind your text. You said the watermark could only display in the Print Layout view.

Watermark customization method

If speed is important to you, you can use the default Word watermarks; But if the limited options of Word are not right for you, you can create your own watermark and use it in your document. Custom watermarks are divided into two categories:

  • Text watermark
  • Video watermark

Follow the similar steps above; But this time, in the drop-down menu, select Custom Watermark.

Custom text watermark insertion method

Custom watermark ideas can include the organization logo, your name, the copyright symbol, and anything related to the document. In this image, you can see how to make a text watermark.

1. Clicking Custom Watermark in the Watermark section opens the Printed Watermark window.

2. Select the Text Watermark option. Fields are self-descriptive.

3. Enter the desired text that you want to use as a watermark in the text field. Change Language, Font, Size, ‌Color, and Orientation settings as desired. If you are looking for a lighter shade of text, select the Semi-transparent field; Otherwise, deselect it.

4. Click Apply and Ok when done.

Video watermark insertion method

You can work creatively with video watermarks; Because the images used can contain thousands of messages. For example, you can use a funny image in ordinary documents or the number of minutes spent reading the page. Also, you can create a pattern that displays throughout the image. Follow the steps below to do this.

A Watermark

1. In the Printed Watermark window, select Picture Watermark and click the Select Picture button.

2. You can upload the image file from your desktop, find Bing for the search image, or find it from the cloud drive folder.

3. If you want to upload the image from the computer, click Insert. For the other two online options, click Apply to apply the watermark.

4. You can also change the appearance of the watermark. Scale is set automatically and by default, But you can use the drop-down menu to enter a certain percentage.

5. The Washout option displays the watermark on the screen. You can disable this option to display the actual image.

Watermark selection and customization

Adding text or images is not the only way to customize a watermark. Watermark prototypes are usually light gray, But in Word, you can manually change the appearance of the watermark by changing its color (Color) and size (Size) and position on the page (Position).

How to choose a watermark when in the background? The watermark is part of the document header; Although it appears in the middle of the document or on the page. All you have to do is open the header by double-clicking near the top of the page. While the header section is open, click on the watermark to select it like any other object on the screen. Hover over the watermark until the pointer turns into a four-way arrow.

A Watermark

Then, you can customize it in four ways after selecting it:
  • Drag the watermark on any part of the image.
  • You can add different watermarks to different parts of your document.
  • If the watermark is text, you can use the WordArt Tools tab for text customization.
  • If the watermark is visual, you can use all the options in the PictureFormat tab to adjust the image or make changes.

Change the watermark so that the customization is automatically reflected on all pages of the document.

Watermark removal method

There are two ways to remove a watermark.

  • Open the Header and Footer sections as described above. Since the text or image watermark is now editable, you can select it and press the Delete key.
  • Go to the Design tab and click on the Watermark button and select the Remove Watermark option.

Just like moving or resizing a watermark, deleting a watermark removes it from all document pages.

Other tips about Word watermarks

There are other things you can do with watermarks to speed up document productivity.

1. Save the watermark in the gallery and use it again. You can customize the watermark and select it, then from the Watermark menu on the Design tab, select Save Selection to Watermark Gallery. Give Watermark a name and then click OK.

A Watermark

Try this: In the blank Word page, enter your text and resize it to your liking. Would you please select it and save it in Watermark Gallery? Please select the desired watermark under General in the Watermarks gallery and apply it to your document.

2. Insert the watermark on only one of the pages; Because Word automatically puts a watermark on all document pages. If you do not want the watermark on all pages, you can only set it to the document’s first page.

To do this, place your pointer on the screen. Go to the Design> Watermark tab, right-click on the desired watermark, and select Insert at Current Document Position. The watermark is displayed in a text field that you can move, rotate, and resize.

A Watermark